2018 Convention Schedule

Convention Schedule 2018

TENNESSEE ASSOCIATION OF FAIRS
2018 Convention

Badges and/or tickets required for all events. Drawings will be held at
unannounced times and early bird drawings will be held for all sessions in the ballroom, with the exception of pageants and banquet.


Thursday, January 18th

9:00 a.m. to 5:00 pm
Enter Exhibits & Set Up Tabletops – Fair Showcase
(McGavock’s Ballroom)

12:00 p.m.
Registration & Rehearsal for Fairest of the Fairs
(Hermitage Ballroom)

1:00 p.m. to 5:00 p.m.
Showcase Entertainment
(Main Lobby)

1:00 p.m. to 4:00 p.m.
Set Up Trade Show Booths
(Plantation Lobby)

1:00 p.m. to 5:00 p.m.
Registration for Delegates & Associate Members
(Plantation Lobby)

4:00 p.m.
Associate Member Meeting
(Oaklands Room)

4:30 p.m
Usher Meeting
(Evergreen Room)

5:00 p.m. to 6:00 p.m.
Fair Showcase Committee Meeting
(McGavock’s Room)

6:00 p.m.
Opening Night Party
(Plantation Ballroom)

6:00 p.m.
Fair Showcase/Entertainment
(Plantation Ballroom)

7:00 p.m.
Auction
(Plantation Ballroom)

7:00 p.m.
Queens Party
(Fairest of the Fair Contestants Only)
(Belle Meade Room)

Immediately following Auction.
Opening Night Dance
Music by “Four on the Floor”
(Plantation Ballroom)


Friday Morning, January 19th
Vice President Phil Booher, Presiding

7:00 a.m
Board of Directors Breakfast Meeting
(Belmont Room)

8:00 a.m
Fairest of Fairs Interviews
Contestants Only
(General Thomas & General Hood)
Followed by Rehearsal for Contestants Only
(Hermitage Ballroom)

8:30 a.m. to 4:00 p.m
Trade Show Open
(Plantation Lobby)

DON’T FORGET TO VISIT THE TRADE SHOW

9:00 a.m. to 1:00 p.m.
JUDGING ONLY – Fair Showcase Room
(McGavock’s Ballroom)

9:00 a.m
Registration Desk Opens
(Plantation Lobby)

9:00 a.m.
Opening Session
Lisa Robinson, Interim President
Presentation of U.S. Flag and TN State Flag
Pledge of Allegiance
Singing of National Anthem

Roll Call of Fairs – Emily Pitcock, Executive Secretary
Commissioner Jai Templeton
Tennessee Department of Agriculture
Lynne Williams, Fair Administrator
(Tulip Grove Ballroom)

9:30 a.m. to 10:30 a.m.
Mark Mayfield
Inspirational Speaker, Humorist
Oro Valley, AZ
(Tulip Grove Ballroom)

10:30 a.m. to 10:45 a.m.
Fairest of Fair in Review
(Tulip Grove Ballroom)

10:45 a.m. to 11:00 a.m.
Introduction of Associate Members
(Tulip Grove Ballroom)

11:00 a.m. to 12:30 p.m.
Lunch On Your Own


Friday Afternoon, January 19th
Vice President Will Lowery, Presiding

12:30 p.m. to 12:45 p.m.
Roll Call of Fairs – Emily Pitcock, Executive Secretary
(Tulip Grove Ballroom)

1:00 p.m. to 6:00 p.m Visit Fair Showcase Room
(McGavock’s Ballroom)

1:15 p.m. to 2:15
Break-Out Sessions (Pick One)

1. “Threat Assessment of Fair Venues
 Lieutenant Jimmy Humbert, Bomb Squad Commander
Greeneville Police Department, Greeneville, TN
(Oaklands Room)

2. “Making of a Junior Fair Board”
 Susanna Clouse, Dawson Davidson, John Allen
Putnam County Fair – Cookeville, TN 
(Edgewood Room)

3. “Best of Showare Software” 
(No Entry Books, No Barcodes, No Scanning & Demonstration on new Showare Features)
Rick Clark, Excalibur Data Services
(Evergreen Room)

4. “Passing of the Reins”
Marla Calico, CFE President & CEO IAFE – Springfield, MO
(Kingsley Room)

5. “Showcases of Entertainment”
(Main Lobby)

2:15 p.m. to 2:30 p.m
Break

2:30 p.m. to 3:30 p.m
Repeat Breakout Sessions

3:00 p.m.
Fairest of the Fair Primping Room Opens
(Two Rivers Room)

3:00 p.m to 6:00 p.m.
Showcase Entertainment
(Main Lobby)

4:00 p.m.
Visit Trade Show & Associate Members Rooms
(Plantation Lobby)

5:30 p.m
Fairest of the Fair Line Up
Contestants Only
(Kinsley Room)

6:00 p.m.
Fairest of Fairs Contest
(Plantation Ballroom)

8:00 p.m. to 11:00 p.m.
Visit Fair Showcase Room
(McGavock’s Ballroom)


Saturday Morning, January 20th
Interim President Lisa Robinson, Presiding

8:00 a.m.
Past President’s Breakfast
(Cheekwood Room)

8:30 a.m. to 1:30 p.m.
Fair Showcase Opens
(McGavock’s Ballroom)

8:30 a.m. to 1:00 p.m.
Trade Show
(Plantation Lobby)

9:00 a.m to 10:00 a.m.
“Every Fair (and Fair Person) Has A Story”
Marla Calico, CFE President & CEO IAFE – Springfield, MO
(Tulip Grove Ballroom)

10:00 a.m. to 10:15 a.m.
“The Making Of A Champion”
Presented by the Middle Tennessee District Fair
(Tulip Grove Ballroom)

10:15 a.m. to 11:00 a.m
Fair Showcase Winners Presentation
(Tulip Grove Ballroom)

11:00 a.m to 12:30 p.m.
Lunch On Your Own


Saturday Afternoon, January 20th
Interim President, Lisa Robinson, Presiding

12:45 p.m. to 1:15 p.m.
Divisional Caucuses
West-Will Lowery, Presiding
(Edgewood Room)
Middle-Lisa Robinson, Presiding
(Oaklands Room)
East-Phil Booher, Presiding
(Evergreen Room)

1:30 p.m.
General Business Session
Grand Prize Drawing
(Must be present to win and have your Commemorative pin on)
(Tulip Grove Room)

Immediately after Business Session
Board Meeting of New Board
(Cheekwood Room)

3:00 p.m. to 6:00 p.m.
Visit Fair Showcase Room
(McGavock’s Ballroom)

3:00 p.m. to 6:00 p.m.
Showcase Entertainment
(Main Lobby)

6:30 p.m
Merit Awards Banquet
(Plantation Ballroom)

Immediately after Merit Awards Banquet
Release of Fair Showcase Exhibits
Including Fairest of Fair Shoes
(McGavock’s Ballroom)

Immediately following the Banquet

“Celebration of Fairs Party”
“Featuring-The Genre Band”
Plantation Ballroom